Job Title: Bookkeeper | Office Manager

Company Overview:

JWH Design & Cabinetry’s design expertise in space planning and custom millwork has been the inspiration behind fabulous kitchens, family spaces, libraries, mudrooms and baths in Westchester and Fairfield for over 23 years. JWH Design Team blends creativity with an array of custom cabinetry choices and materials built in, enabling Clients to embrace their own unique style within their expected investment parameters.

Position Overview:

We seek an experienced and detail-oriented Office Manager and Bookkeeper to join our team. This pivotal role will oversee the administrative functions of our office while also managing bookkeeping transactions and maintaining accurate accounting records. The ideal candidate will be a highly organized multi-tasker with strong communication skills. This is a weekday in-office (not remote) position.

Key Responsibilities:

Bookkeeping:

• Manage accounts payable and accounts receivable, including invoicing and billing.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Process timesheets and payroll for approximately 20 employees.
• Collect and track job receipts and job costs in QuickBooks Online.
• Make daily bank deposits.

Office Management:

• Oversee daily operations of the office, including managing schedules, coordinating meetings, and directing incoming inquiries to the right person.
• Ensure office efficiency by tracking inventory of office supplies, implementing and maintaining office systems, filing paper and electronic records, handling incoming and outgoing shipments and mail.
• Responsible for keeping the office and showroom clean, organized, and ready to receive clients. Order snacks and drinks for the office staff and clients as needed.

Administrative Support:

• Provide administrative support to the executive team, including drafting correspondence, editing and conducting research.
• Answer the phones as needed.
• Schedule new client meetings via phone and email.
• Assist with special projects and initiatives as needed.
• Provide personal assistance to the owners as needed such as scheduling travel and doctors’ appointments.
• Anything else that helps our business run smoothly.

Qualifications:

• Proficiency in QuickBooks, Word and Excel.
• Proven experience in office management and bookkeeping roles, with a minimum of 3 years of relevant experience.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Compensation & Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Dynamic, friendly, and collaborative work environment.

Join our team and be part of a company that values creativity, craftsmanship, and dedication to customer satisfaction. If you're ready to take on a challenging and rewarding role we want to hear from you! Apply now with your resume and cover letter detailing your qualifications and relevant experience.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 30 – 35 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Experience level:

• 3 years

Schedule:

• Monday to Friday

Work Location: In person